Become an Exhibitor or Sponsor

2010 Information for Exhibitors & Sponsors:

Table space (not booths) and sponsorship opportunities are available on a first-come paid, first-served basis. For more information on either opportunity, please .(JavaScript must be enabled to view this email address) the conference.

Exhibitor Tables -
ALL SOLD
• $1000 (State Room); $900 (Huron Room)

• One (1) 6’ x 30” skirted table (not a booth) and two (2) chairs per exhibitor
• Company logo, name and descriptive text with link on conference website
• Listing and 50 word description with logo in conference program
• 1/4 page ad in conference program; upgraded ads available at additional cost (see below)
• One(1) complimentary ticket to conference and related events for exhibitor staff; additional exhibitor staff: $250 per person
• One (1) piece of marketing literature (up to 8.5 x 11”) inserted into attendee packet
• Registered attendee list (one electronic list 6 weeks prior to event; one electronic list 1 week prior to event; one final electronic list within 30 days after the event)

The Conference does not make recommendations for prime/best space for your exhibitor table.

All 35 Tables (State & Huron Room): SOLD

Payment: Only by check (address is listed on Connect and/or in the Exhibitor/Sponsor Form)

Sponsorship Opportunities
Includes your 50-word description and logo on web site; recognition/mention in conference program.

NEW Sponsorships:
• Hospitality Suite — call for more information and pricing; room availability per hotel. — Not Available for 2010
• Wednesday AM Refreshment Break — $250
• Drink Coupon(s) — buy coupons for any type of drink from the hotel per attendee, your name/logo on each coupon; you receive: registration at one day rate; call for more information and pricing
• Welcome Gift - $4 per room for a gift to be placed ON the hotel room handle; $5 per room for a gift to be place IN the hotel room; estimate minimum: $400-500 (based on initial room block of all rooms reserved for eduWeb attendees)

• Member Lounge - Sponsor a relaxing lounge for the attendees, with WiFi, comfortable seating and a place to chill - Michigan Room, 2nd floor - $300 - SOLD
• Closing Keynote Speaker - $750 - SOLD
• Hotel Room Key Card - Display your logo/graphic on everyone’s hotel room key card at the Doubletree Hotel; NOTE: design needs to be approved by the eduWeb Conference AND the Doubletree Hotel—SOLD
— 1 color front w/bleed/generic back - $550
— 2 color front w/bleed/generic back - $650
— 3 color front w/bleed/generic back - $900
— 4 color front w/bleed/generic back - $1,000
— If we have to design it, add an additional $250
— Quantity: 300 cards (2 per room); if more is needed, prices would be adjusted
• Opening Keynote Speaker (Monday) - SOLD
• Continental Breakfast (Tuesday) - $250 per day (includes signage with logo and name) — SOLD
• Continental Breakfast (Wed.) - $250 (includes signage with logo and name) - SOLD
• Refreshment Break (Tuesday) - $250 for Tues. PM (includes signage with logo and name) - SOLD
• Tuesday Lunch - $1000 (includes 1 conference registration, signage with logo and name and 1 piece of marketing literature on every seat) — SOLD
• Opening Welcoming Reception on Monday - $750 (includes signage with logo and name) — SOLD
• Conference Tote Bag (w/your logo on one side, conference logo on other) - $400 - SOLD
• Nametags/Lanyards - $400 - SOLD
• WiFi - $750 or $500 if you’re already exhibiting (table tents announcing this sponsorship will be placed on all tables in all 4 seminar rooms) - SOLD

Sponsor/Exhibit Package #1: Opening Keynote Speaker - $1750 (Package saves $425) - SOLD
• 2 minute intro of yourself/company and introduction of speaker with provided bio
• PowerPoint slide with your name and logo on screen prior to Keynote Speech
• Exhibitor table (includes 1 staff conference registration)
• One (1) piece of marketing literature will be distributed on each chair
• Company logo, name and descriptive text with link on conference website
• 50 word description in conference program
• 1/2 page ad upgrade in conference program

Sponsor/Exhibit Package #2: Opening Reception - $1500 (Package saves $675) - SOLD
• 30"x40” foam core laminated sign and recognition in conference program, website
• Exhibitor Table (includes 1 staff conference registration)
• One (1) piece of your marketing literature will be distributed into the registration packets
• Company logo, name and descriptive text with link on conference website
• 50 word description in conference program
• 1/2 page ad upgrade in conference program

NOTE: Custom Exhibitor/Sponsorship opportunities can be created; please .(JavaScript must be enabled to view this email address) the conference for more information.

Payment: Only by check (address is listed on Connect and/or in the Exhibitor/Sponsor Form)

Conference Program Upgraded Ads
• Full-page ad on inside of program: $275
• 1/2 page ad (inside of program only): $175

• Full-page ad on outside back cover: $475—SOLD
• Full-page ad on inside front cover: $375—SOLD
• Full-page ad on inside back cover: $375—SOLD

• Design Fee: $200 (for companies who cannot provide final art as specified, a simple 1/4 page ad with company name/logo/contact info can be created.)

Payment: Only by check (address is listed on Connect and/or in the Exhibitor/Sponsor Form)

Exhibitor Hours:
Monday, July 26: 3 - 7:45 pm (Includes Opening Reception)
Tuesday, July 27: 8 am - 5:30 pm
Wednesday, July 28 8 am - Noon

Exhibitor Set-up
Monday, 9 am - 3 pm

Optional Setup & Usage Fees:

Wireless Internet - FREE
Electricity - $100 per booth, per day, for each 110 standard electrical outlet
Hardwired Internet - see Doubletree Electrical/Internet form (.doc file)

Payment: Electricity and hardwired internet payment is handled directly with The Doubletree Hotel; your contact is .(JavaScript must be enabled to view this email address)

IF REQUIRED
Doubletree’s Electrical Form (fill out and submit according to the instructions)

Shipping and Receiving
NOTE: Please email .(JavaScript must be enabled to view this email address) eduWeb Conference, AND .(JavaScript must be enabled to view this email address), The Doubletree Hotel, when you have shipped your materials - for your marketing literature AND Exhibitor Table. See the two mailing address below.

• A $25.00 package handling charge will apply for each 100 pounds delivered. Any one article weighing greater than 100 pounds shall be the responsibility of the Exhibitor for delivery, handling and set-up.

• All boxes must be labeled with the meeting or group name, date(s) of the event, group on-site contact and the hotel convention service manager. The hotel cannot assume responsibility for the damage or loss of any merchandise or articles left or sent to the hotel prior to, during or following the function.

• Due to limited storage space at the hotel, please inform the eduWeb Conference (so they can notify the hotel) in advance of any shipments you make to the hotel. Any materials left behind without shipping instructions will be discarded within three (3) business days.

• Any materials shipped by the hotel requested by the group is subject to the standard shipping costs, a $5.00 per box handling fee. All boxes and packages that are received at the hotel, is subject to a storage fee of $5.00 per box per day / $150.00 per pallet per day.

• Any freight or shipping charges incurred as a result of materials, literature, audio/visual, video equipment, books, binders, etc. being shipped to the hotel remain the sole responsibility of the conference, association or group.

Shipping Address for Exhibitor-Related (TABLE)
NOTE: Contact is different on each address, depending on what you’re shipping

Doubletree Hotel Chicago Magnificent Mile
300 E. Ohio
Chicago, IL 60611
Attn: eduWeb Conference
Event Dates: July 26-28, 2010
Contact’s Name: eduWeb

Shipping Address for Exhibitor’s Marketing Materials (for the attendee packet)
CLEARLY marked as eduWeb Attendees Bag Materials to:

Doubletree Hotel Chicago Magnificent Mile
300 E. Ohio
Chicago, IL 60611
Attn: eduWeb Conference
Event Dates: July 26-28, 2010
Contact’s Name: Shelley Wetzel

Exhibitors who elect to send marketing materials as part of their exhibitor agreement shall be solely responsible for all costs associated with production, storage and delivery of those materials to/from the conference. Any remaining or leftover materials will be distributed to the vendor at the conference. If the exhibitor elects to not retain these, the conference will dispose of these as they see fit.

The Conference is not responsible for any misguided or lost materials not received two days prior to the state of the conference. Any materials received after the cut-off date of Saturday, July 24, 2010, will not be included in the attendee packets. Hand delivered materials cut off is Sunday, July 25th, 2010 at 12 noon at the Chicago Doubletree Hotel Magnificent Mile.

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